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DIGITAL TRANSFORMATION OF THE PHARMACY AND THERAPEUTICS COMMITTEE

European Statement

Selection, Procurement and Distribution

Author(s)

Catarina Diogo, Rui Caceiro, Ana Soares, Maria Helena Duarte, Armando Alcobia

Why was it done?

The Pharmacy and Therapeutics Committees (PTCs) of hospitals and local health units ensure the quality and safety of medications, while also contributing to improved stock management and cost reduction. In our hospital, over the past five years, the PTC has held an average of 49 meetings per year, reviewing 792 drug use requests annually, with an approval rate of 95.4%. However, the current procedure, which relies on email-based requests for new drug authorizations, is disjointed and prone to errors, requiring constant and full-time involvement of the responsible pharmacists. Recognizing that technological innovation is essential in optimizing processes within healthcare services, and inspired by the success of the NOA-Digital application, the opportunity arose to develop a new application, this time for the PTC.

What was done?

Development of a software specifically designed to simplify the authorization request process for new drugs.

How was it done?

A software was development using the Power Apps platform. Between January and May 2024, the needs of the PTC were assessed by gathering input from the participating pharmacists. Subsequently, a software application was developed, allowing for the submission of new authorization requests, the creation of meeting agendas, the review, deliberation, and communication of approval results to the responsible physician, the drafting of meeting minutes, the monitoring of newly approved drugs, as well as access to the status of requests and previous minutes.

What has been achieved?

The authors believe that this software allows for a more efficient, convenient, and integrated workflow compared to the current email-based system, which is more complex and prone to errors. From a pharmaceutical perspective, this alternative simplifies the workflow, ensuring better access to all relevant information without loss, as well as automating certain tasks—such as creating meeting agendas, drafting minutes, and issuing periodic drug monitoring alerts. Additionally, it is also useful for physicians by facilitating the submission of new authorization requests and notifications of the respective deliberations.

What next?

This software is expected to transform the PTC’s authorization request process. The systematic use will allow for determining the potential applicability in PTCs of other hospitals.

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