• Online registrations will close on Friday 20 September 2024, at 16h00 (CET) and the website links will no longer be accessible.
• All Online Registrations must be paid for by Wednesday 25 September 2024 (16h00 CET) and can only be paid for by Credit Card (not bank transfer).
• After Friday 20 September 2024 (16h00 CET), only onsite registration will be accepted and payment will be by credit card only (no cash).
• Online registrations will be considered final only once the registration form is fully completed, correctly filled in and submitted.
• The registration will not be confirmed until full payment has been received. Payment must be made upon receipt of the invoice.

Please be aware of possible scams that are trying to take advantage of the EAHP BOOST participants and exhibitors, offering all type of services.
Note that EAHP does not send emails via Gmail/Yahoo/Hotmail accounts.
Do not click on any links that look suspicious, and always use the links that you find on the EAHP website to register or to book accommodations.

Individual registrations will also be open on Friday 27 September, from 09h00, and Saturday 28 September, from 07h00.

Only Credit Card payments will be accepted. No Cash.

1. Payments shall be made by bank transfer until Friday 20 September 2024, to the European Association of Hospital Pharmacists (EAHP), Boulevard Brand Whitlock 87, Box 11 (4^th floor), 1200 Brussels, Belgium. 

Payment terms: Franco provision / on receipt of pro-forma.

IBAN: BE 49 7340 2933 9071
Swift or BIC code: KREDBEBB
Bank Address: KBC Bank, 1050 Brussels, Belgium

2. Cheques are not accepted.
3. Only payments in Euro will be accepted.
4. Bank charges must be borne by the participant.
5. The registration will not be confirmed until full payment has been received. If payment is not received before the new rate applies, this new rate will automatically apply.
6. The invoice will be issued only after full payment has been received.

• EAHP will issue official registration badges of admission and no other form of admission badge will be valid. The badges are personal and no exchange between participant is allowed.
• EAHP reserves the right to expel from or refuse to admit to the BOOST premises any person at any time notwithstanding that person’s possession of an official badge.
  No participant will be admitted to the BOOST centre without producing to the gate the registration badge. If a participant fails to show his/her badge issued by EAHP, EAHP reserves the right, at its discretion, to refuse entry.
• If the participant loses or misplaces his/her badge, he/she will be required to pay €50 (22% Italian VAT excluded) to have a new badge issued. Only one replacement badge will be issued during the entire event.

EAHP reserves the right to use any photos and videos taken of participants during the congress events for EAHP marketing purposes, which may include the EAHP YouTube channel, Facebook page, etc. For group administrators, we ask that you inform your participants of this point.

By registering to attend the EAHP BOOST, you consent to receiving EAHP marketing emails, news and/or announcements. If you do not wish to receive these communications, please send an email to registration@eahp.eu.

• The scanning of the badges is necessary to obtain the ECPhA accreditation points and certificates of attendance. Please note that the badges will be scanned at the end of each session only. Entrance to all sessions will not be permitted from 30 minutes before the ending of the session. It is the participants’ responsibility to be sure badges are scanned as changes will not be made after BOOST.
• Participants are invited to fill in the Evaluation Forms in order to receive their ECPhA accreditation certificate and Certificate of attendance. Please be reminded that you will only be able to download the certificate after BOOST.
• The ECPhA Certificate, and the Certificate of attendance, will only be provided to participants who have evaluated the sessions attended during BOOST. Please complete the evaluation forms after each session you have attended through the EAHP BOOST portal accessible from the EAHP website.
  The EAHP team will send an email when the link to download the certificates is active. The personal logon code from your badge will be required to print the certificates. Please note that participants will have up to 60 days after the date of live activity to fill in these evaluation forms and claim their certificates

EAHP will scan participants at the end of each accredited session for the only purpose of providing your ECPhA educational points. This data will not be used for marketing purposes. Neither the congress organizer nor the provider of the scanners can be held liable for incorrect data.

You have the right to withdraw your consent to the processing of your Personal Data at any time, without affecting the lawfulness of processing based on consent before its withdrawal. Please let us know prior to the beginning of the congress, by sending an email to privacy@eahp.eu with the following subject: “Data retrieval consent withdrawn”. Should you decide to do this, please note that this also automatically deletes the data used by EAHP to give you the ECPhA credits. Therefore, you will not be able to receive your ECPhA certificates, and certificate of attendance.

EAHP will also scan participants at the end of each accredited session for the only purpose of providing your educational points. This data will not be used for marketing purposes. Neither EAHP organizer nor the provider of the scanners can be held liable for incorrect data.
EAHP hereby agrees to respect the data privacy policy that you can find here: https://www.eahp.eu/page/privacy-statement

Views expressed by speakers, sponsors and exhibitors are their own. EAHP cannot accept liability for any advice given, or views expressed, by any speaker, sponsor or exhibitor at BOOST or in any material provided to the participants.

EAHP will endeavour to ensure the supply of the services of the third party providers mentioned in the registration documents and website (such as transporter, hotels, speakers, etc) but as the supply of such services is not within the control of EAHP, EAHP shall not incur any liability to the participants.

In addition, EAHP total aggregate liability for any claim as a result of a breach of contract or tort, shall be limited to the fees paid by the participant to EAHP.  EAHP shall not be liable under any circumstances for any of the following loss or damage: loss of revenue; loss of profits; loss of, or damage to, or corruption of, data; any indirect, consequential, or punitive damages. EAHP is only liable for direct damage, which is damage that is connected in such manner to BOOST giving cause to the liability that it can be attributed to such party as a consequence of this BOOST.

“Force majeure” shall mean any unforeseen event which is beyond the reasonable control of EAHP or any foreseeable occurrence the consequences of which may not reasonably be avoided that arises after registration and which prevents performance of the obligations, in whole or in part, by EAHP. Such causes, conditions, events and circumstances will include but are not limited to acts of God, strikes, lockouts or other industrial disturbances, acts of the public enemy, wars, blockades, insurrections, riots, diseases, epidemics, pandemic, quarantine, World Health Organization travel advisory, landslides, lightning, earthquakes, fires, storms, floods, washouts, arrests and restraints of rulers and people, arrests and restraints of the government, either federal or local, inability of EAHP hereto to obtain necessary materials or supplies at market costs or permits due to existing or future rules, orders and laws of governmental authorities (both federal and local), non-availability of food, beverages, or other supplies or curtailment of transportation either in the exhibition city or in the countries/states of origin of the participants, interruptions by government or court orders, present and future orders of any regulatory body having proper jurisdiction, civil disturbances, explosions, sabotage, partial or entire loss of market.

If despite all reasonable EAHP’s efforts, the event cannot be held or has to be postponed due to Force Majeure event as defined above or due to events which are not attributable to wrongful intent or gross negligence of EAHP, EAHP cannot be held liable by the participant for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

Under the above described circumstances, contract shall not be deemed as terminated and EAHP reserves the right to retain the entire registration fee and to credit it for a future BOOST.

In certain circumstances, Covid-19 and/or other pandemics will not constitute an event of force majeure as defined above in that it will not make it impossible to hold the event but will modify the practical arrangements. With the uncertainty surrounding the effect that Covid-19  and/or other pandemics might have on the major events sector, the parties recognise that there may be other implications regarding the holding of BOOST, whose consequences must be addressed hereinafter.

“Covid-19” in the sense of the present article includes (1) the disease known as Covid-19 and the pandemic thereof which began in March 2020 together with any subsequent outbreak of Covid-19 and/or other pandemics, any mutations and variants thereof and any other similar but unrelated pandemic (2) the measures, recommendations, regulations and legislation imposed by the governments and/or public authorities of the country of the venue or the country of origin of the participants.

In the event that Covid-19 and/or other pandemics causes either (1) a significant increase in costs for EAHP above those experienced in the past events (2) substantial complications to maintain BOOST, the participants recognize and accept that EAHP will be entitled to cancel BOOST up to 15 days before its date, to retain the entire registration fee and to credit it for a future BOOST.”

It is the sole responsibility of the participant to take care of his/her visa if needed.

EAHP reserves the right to modify the programme, without this giving rise to compensation. No refund can be granted in case of cancellation of speakers. 

Notice of cancellation must be made in writing to EAHP, by email: registration@eahp.eu

Cancellation of registrations received before 01 July 2024 will be refunded, less an amount of €100 (22% Italian VAT excluded) per registration in order to cover the bank and administration charges.

No refunds and cancellation can be made after this date but a registration name change is always accepted. A handling fee of €50 (22% Italian VAT excluded) will be charged for every name change to an existing registration.

Any disputes or claim arising out of or relating to these provisions or the breach thereof shall fall within the exclusive jurisdiction of Courts of Brussels.

All issues, questions and disputes concerning the validity, interpretation, enforcement, performance of these provisions shall be governed by and construed in accordance with Belgian law, and no effect shall be given to any other choice-of-law or conflict-of-laws rules or provisions (Belgian, foreign or international), that would cause the laws of any other jurisdiction to be applicable.